Microsoft Outlook is a powerful email program that has a variety of features and shortcuts to help you work more efficiently. In this article, we’ll be looking at some of the most useful shortcuts you can use in Outlook to save time and make your work easier.
Navigating Outlook
Outlook has several shortcuts to help you quickly navigate around the program. Here are a few of the most useful:
Ctrl+1: Go to the Mail view
Ctrl+2: Go to the Calendar view
Ctrl+3: Go to the Contacts view
Ctrl+4: Go to the Tasks view
Ctrl+5: Go to the Notes view
Ctrl+6: Go to the Folder List view
Managing Emails
Outlook also has a variety of shortcuts to help you manage your emails more efficiently. Here are a few of the most useful:
Ctrl+N: Create a new message
Ctrl+R: Reply to a message
Ctrl+F: Forward a message
Ctrl+Shift+I: Mark a message as read
Ctrl+Shift+U: Mark a message as unread
Ctrl+K: Check a recipient’s address
Organizing Messages
Outlook has several shortcuts to help you organize your emails and keep your inbox tidy. Here are a few of the most useful:
Ctrl+Shift+V: Move a message to a different folder
Ctrl+Shift+M: Create a new folder
Ctrl+Shift+L: Create a new label
Ctrl+Shift+K: Create a new category
Ctrl+Shift+J: Create a new subfolder
Formatting Text
Outlook also has a variety of shortcuts to help you format your emails quickly and easily. Here are a few of the most useful:
Ctrl+B: Bold text
Ctrl+I: Italicize text
Ctrl+U: Underline text
Ctrl+Shift+L: Left-align text
Ctrl+Shift+E: Center-align text
Ctrl+Shift+R: Right-align text
Searching Emails
Outlook has several shortcuts to help you quickly search through your emails. Here are a few of the most useful:
Ctrl+E: Search the current folder
Ctrl+Shift+F: Search all folders
Ctrl+Shift+G: Search for a specific sender
Ctrl+Shift+H: Search for a specific subject
Managing Tasks
Outlook also has a variety of shortcuts to help you manage your tasks more efficiently. Here are a few of the most useful:
Ctrl+Shift+K: Create a new task
Ctrl+Shift+C: Mark a task as complete
Ctrl+Shift+M: Mark a task as incomplete
Ctrl+Shift+D: Delete a task
Ctrl+Shift+S: Schedule a task
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Managing Contacts
Outlook has several shortcuts to help you manage your contacts quickly and easily. Here are a few of the most useful:
Ctrl+Shift+A: Create a new contact
Ctrl+Shift+E: Edit a contact
Ctrl+Shift+D: Delete a contact
Ctrl+Shift+F: Find a contact
Ctrl+Shift+V: Move a contact to a different folder
By taking advantage of these shortcuts, you can save time and work more efficiently in Microsoft Outlook. Give them a try and see how much time you can save!
