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How to write a business report

Identify the Purpose:

The first step in writing a business report is to identify the purpose of the report. What is the purpose of the report? Is it to provide information, to recommend a course of action, or to evaluate a situation? Knowing the purpose of the report will help you decide what information to include.

Gather Information:

Once you know the purpose of the report, you can begin to gather the information you need to write the report. You may need to research the topic, interview people, or conduct surveys. Make sure to take detailed notes and keep track of your sources.

Organize Your Information:

Once you have gathered the information you need, it is time to organize it. You can organize the information by topic, chronologically, or in any other way that makes sense. Make sure to include any supporting documents or evidence that you have gathered.

Write a Draft:

Now that you have organized your information, it is time to write a draft of the report. Start with an introduction that outlines the purpose of the report. Then move on to the body of the report, which should include a summary of the information you have gathered and any conclusions or recommendations.

Edit and Revise:

Once you have written the draft, it is time to edit and revise. Read through the report and make sure that it is clear and concise. Check for grammar and spelling errors. Make sure that the information is accurate and that all of your sources are properly cited.


After you have edited and revised the report, it is time to proofread. Make sure that the report is error-free and that all of the information is correct.

Format the Report:

Once you have proofread the report, it is time to format it. Make sure to use a consistent font and font size throughout the report. Include any necessary charts, graphs, or tables.

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Submit the Report:

Once you have formatted the report, it is time to submit it. Make sure to follow any submission guidelines that are provided. Submit the report on time and make sure that it is in the correct format.

Congratulations! You have now written a business report.


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